Chairperson, Ken Guilbault called the meeting to order at 4:00 pm.
Present: Sara Bach, M. Connie LaPlante, Shirley Martin, Susan Myers, Melide Normand, Theresa Roy, Judith Strzempko and Eileen Tonelli.
Director Joanne Trybus and Ken Ellis were also present.
Excused: Irene Bernstein and Dr. Frank Nelen.
A motion to approve the minutes of the May 12, 2008 meeting were made by Melide Normand and seconded by Terry Roy and were unanimously approved after two changes: E. Connie Laplante?s name in Paragraph 2 should ready M. Connie Laplante. Also, the last line should read, respectfully submitted by Melide Normand, Secretary Pro Tem.
BILLS PAYABLE:
A motion was made to approve the Bills Payable by Sara Bach and seconded by Melide Normand and were unanimously approved.
THE DIRECTORS REPORT:
The Director?s report was reviewed and approved with much helpful information, and updates for the Board. The Director noted that some of the Board had trouble bringing up the Virtual Town Hall web page. Joanne instructed the Board on an alternate way to get in to it. The Board minutes can appear on this page, and will be sent via e mail to Virtual Town Hall site, when completed and reviewed.
STANDING COMMITTEES:
BUDGET: No meeting was held.
PERSONNEL/NOMINATING: Judy Strzempko, of this committee, submitted the following for officers of the Board for FY09 after their meeting on June 9, 2008 as follows: Chairman- Kenneth Guilbault, Vice Chair- M. Connie Laplante, and Shirley Martin-Secretary. A motion was made to accept these positions by Melide Normand and seconded by Sara Bach and were unanimously approved.
POLICY: This committee met at 3 pm on May 23, and reported some revisions to the Rules and Regulations and the Policy Handbooks dated June 2007. Policy Handbook: Nominating Committee Procedure: Item #3 Reads Nominations to fill vacancies should be made only at the May and November Meetings.The change would read ?when needed.? Rules and Regulations:
Page 4, Article 8, Meetings (A) change would read meeting scheduled for that Evening will now read, meeting scheduled for that Day.
The motion to change this wording in both documents was made by Eileen Tonelli and seconded by Melide Normand and was unanimously approved.
WMEC LIASONS:
WMEC: Executive Board:
A 5% increase has been extended to all WMEC employees and Fifty Thousand Dollars has been allocated to the retirement fund.
WMEC picnic will be July 9th. There will be a June 9th Financial meeting on all contracts.
WMEC Advisory Board
Joanne reported that B.J. White has resigned as of 6/11/08. She was a part of the board that reviewed grant applications. This position will need to be replaced, and if any of the Board has any recommendations, please let the Director know. Donna Robideau and Roland Roberts are still on this Board.
ECI:
The open house was held, and was well attended. Applications are being reviewed.
OLD BUSINESS:
WMEC letters of intent are as follows: Alzheimer?s Support $3225, Approved. Chores $3,150, $1500 was approved. Companion Escort $1,037.50, $1000. was approved. Diabetic Support $1940, Approved. (Diabetic support was increased as three sessions will be held at Hubert Place.) A motion was made to accept these letters of intent by Shirley Martin and seconded by Melide Normand and were unanimously approved.
NEW BUSINESS:
Vote for Officers. See Personnel committee section. Vote on Amendments: See Policy Committee meeting. WMACA Membership Meeting June 16th. : Let Joanne know anyone planning to attend this meeting.
Review of Grant and Gft Accounts: A report/graph was distributed by Joanne, and each line item discussed, and a copy is attached to meeting minutes from June 9th.
FY09 Formula Grant Review: A graph/report was submitted by the Director and level funding, 7.5 increase and 7.5 decrease were discussed, and a copy attached to the June 9th minutes.
A motion to approve the proposed categories in the amounts indicated was made by Shirley Martin and seconded by Eileen Tonelli and unanimously approved.
Playground Activity: In regard to a No Trespassing sign in playground area a discussion took place about enforcement coming from the COA and this is an issue with the Board. Although there is activity in the public playground area late in the evening, some damages/vandalism to the Senior Center in the past, the Board voted unanimously not to take the lead role in enforcing no trespassing. Because the land in question belongs to the Town of South Hadley, the Board feels the Police Dept. should contact the Select Board and a sign should be erected, with their authority noted rather than the COA, thus giving the authority to have trespassers removed.
ADDON:
The US Association on Aging has congratulated the Retired Senior Volunteer Program as a 2008 champion for their osteporosis
exercise classes.
The next meeting will be August 11th at 4:00PM.
Respectfully submitted:
Shirley Martin
Secretary
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